The Clarendon Park Community Arts Festival, known as ArtBeat, is coordinated by a group of local people looking to organise free public events using local talent. This document details the Health and Safety procedures for the festival.
The co-ordinating committee is responsible for overseeing the event. The committee, comprising a chairperson, secretary and a treasurer, and others meets regularly on a monthly basis.
Whilst Health and Safety is everyone’s responsibility, there is a named person leading on the processes and procedures to ensure that minimum standards of Health and Safety are upheld.
The coordinating committee is responsible for managing the events. The individual event organisers will complete the required statutory risk assessment forms. They will also complete a checklist, as is good practice, for each space used.
To ensure good communication throughout the festival there is an incident log available for the recording of situations.
People have a right to be protected from harm caused by a failure to take reasonable control measures. The co-ordinating committee is responsible under the law for the safety of everyone at the events organised as part of the Clarendon Park Community Arts Festival.
The Health and Safety At Work Act 1974 requires the co-ordinating committee to carry out risk assessments. These assessments should aim, as far as is reasonably practicable to:
- Identify all possible hazards that could cause harm to anyone.
- Decide who could be harmed and how
- Evaluate the risks of any hazard leading to an incident and the potential effects of that incident
- Decide the action to be taken to minimise the risks
- Record and implement the planned action
- Individual members of the co-ordinating committee who have responsibility for activities will complete a risk assessment for each activity.
The risk assessment forms will be returned to the committee member responsible for Health and Safety, who will be responsible for checking that due diligence has been executed to ensure that risk has been minimised.
Public Liability Insurance Cover
The co-ordinating committee, as is required, holds public liability insurance cover, which is renewed annually.
Local venues provide a valuable resource for communities to use. Complying with Health and Safety in these venues is about taking a sensible and proportionate approach to ensure that the premises provide a healthy and safe place for all who use them including visiting workshop leaders, performers, tutors, instructors, speakers and participants.
The checklists in use cover the most common areas of concern/risk in ordinary spaces within local venues. A checklist will be completed before the community arts festival uses the venue. The completed checklist will be returned to the committee member responsible for health and safety in order that, if necessary, any further remedial action can be taken.
Members of the committee who are co-ordinating activities will be responsible for the completion and return of the checklist to the person responsible for Health and Safety.
The results and findings from the checklists will reassure the Clarendon Park Community Arts Festival co-ordinating committee that due diligence has been executed to ensure that the events take place in spaces that meet minimum health and safety standards.
Date of adoption of this policy: 27 April 2014
First review: 26 April 2015
Date for next review: 26 April 2016